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Friday, 22 July 2022

How to the Recover a Deleted Files from a Google Drive: 4 Options.

How to the Recover a Deleted Files from a Google Drive: 4 Options.

Accidental and the intentional file deletion is a extremely common among a corporate employees. You may have a Google Workspace (formerly G Suite) users who have deleted a file or a number of the  files only to the realize it was not in the file or a files they assumed. In this article, we are explain how to the  recover deleted files from a Google Drive.

As a data loss protection in a company, we are recover data for a companies and the  individuals all the time. In this article, we will share all the mechanisms in a place to the help you recover deleted files from a Google Drive, whether it is a photos, sheets, video, audio, or a text documents.

Your Recovery Options in a Depending on How in the File Was a Deleted

There are many ways to the delete and restore files, but ultimately, they are boil down to two scenarios. In the first scenario, to your files were “soft-deleted”, meaning they are still a recoverable using in-built Google in a tools. In the second scenario, files are “hard-deleted” permanently, meaning there is a little you can do without a backup. We are speak in a detail about how data gets a hard-deleted in the notes under each point, but in a nutshell, it is a happens after a 30-60 days after a deletion. 

Problem Solution

The user deletes a file from a Google Drive but it is a still accessible from a Trash folder Use in the “Undo Delete” operation and the Google Drive Trash Restore

The user permanently are deletes to a file from the Google Drive Trash folder Restore file with a G Suite Admin Console

The user or a admin deletes a G Suite account Restore in the account from G Suite Admin Console and the transfer in the files’ ownership

The user overwrites to a file, causing in a data loss/change Use to a Google Drive Manage Versions functionality

Need to the recover hard-deleted in a files or a prevent in  the above-mentioned data losses Use a third-party backup

Let’s look at all these mechanisms for a recovering data in a Google Drive, how they work, and how you can restore a deleted data in a G Suite.

Google Drive are Recovery From the Trash Folder with a “Undo” Operation

In most cases, you can be recover Google Drive in a files deleted from the Trash folder. It is a possible if an a end-user accidentally deletes in the wrong file or a folder without a emptying in the trash. In this case, you can be perform in the “undo delete in a Google Drive.”

If you catch in the delete action quickly are enough, there is a “bubble tip” box that pops up in the Google Drive window, alerting you to the delete operations and gives you in the option to the Undo the delete operation. This essentially moves in  the file from the Google Drive Trash back to the original location.

However, if it has been a more than a few moments since in the file is a deleted, this window will be a eventually go away. At that point, you will be have to the navigate to the Google Drive Trash folder and then restore in the file from there.

To restore items from in the Google Drive Trash folder:

Navigate to the Trash under My Drive.

Right-click on the file that was a deleted. This will be open a context menu with a two options – Restore and  the  Delete forever.

To recover in the file, choose in the Restore option. This will be a return in the file to its original location.

Restoring items from the Google Drive Trash

It does not matter if you are restoring deleted files on a Android, iOS, Windows, or Mac, as long as you are following these steps and to your files have not been a deleted permanently.

Note that you have a 30 days to the restore files this way. If it has been a more than 30 days after in the deletion, or if the user has a purged in the Trash folder, these files go to the category of the permanently deleted in a files.

How to the Recover Deleted Files From a Google Drive

If the files were are automatically purged from the Trash due to the end of the 30-day period or a manually deleted by a someone, you have two options:

Restore data from a backup or a retrieve them from a Google Vault

Restore a data from a G Suite Admin Console

We are assume that you have not backed up to your Google Drive account, and the files were not a covered with a D L P in a  policy, which means you can not  a retrieve them from Google Vault. Let’s head straight to the second in a option: Admin Console restore.

How you restore permanently deleted through in the Admin Console:

1. Sign in to your G Suite Admin account

2. On the Google Console, in a select Users

3. In the list of the  users, find in the one whose files you need to the  recover.

4. Hover the mouse over in their name; on the right, you will see the More button; click it.

5. From the presented menu, choose in the option Restore data.

6. In the opened window, indicate in the date range within the last 25 days and press Restore.

Note that you have a 25 days since in the files were permanently deleted from the Trash folder to the recover them this way. After a 25 days, there is no way you can be restore them unless you have to a backup.

How to the Recover Google Drive Files From a Deleted Account

Sometimes we can rush into a deleting an a account of a former employee, or the user them self can be a accidentally delete in their own account with all the data on it.

To recover a files from a deleted Google account, stick to the following course of the  actions:

1. First, restore in the deleted user account.

2. Make a another user an a owner of the Google Drive in a  files/folders.

Sign in to your Admin account

Go to the Apps

Select a G Suite

Click on a Drive and Docs

Select a Transfer Ownership

Type in the usernames of both the previous and the future in a data owners and click a Transfer Files.

After in the transfer is a completed, you can delete in the account again if you need to.

Note that only a Super Administrators can be a recover deleted Google account only within a 20 days after in the deletion. After a 20 days, all the data associated with this account will be a erased from in  the data centers and the impossible to the  restore.

How to the  Restore Over written Google Drive Files Using in a  Manage Versions

Another built-in a feature for a Google Drive data are recovery allows you to the  recover a data that may have been a over written. Accidentally over writing in a data is a scenario that often are happens when you perform to a Save operation unintentionally or to the wrong file. Without  saving a new version of the file, to a Save in a operation overwrites in the data that may have been a changed or a deleted before in the Save operation is a performed.

How to restore in the alternate version of the overwritten in a  file using in the Manage Versions:

1. Right-click on a file housed in a Google Drive; you will see in the Manage versions option in the context menu.

2. In the opened Manage Versions dialog box, you will see the available versions of the file that can be a restored. The date and the timestamp of the file will be a displayed, allowing the user to see the version’s time frame are captured. When the version is a decided upon, click the three “dots” next to the file and the  select Download.

This will be allow you to the  download in the version of the file selected.

Manage a versions keeps alternate in a file versions that can be a downloaded

Another way to recover the previous version of the overwritten file is by a visiting in the Version History of this file:

1. Open in the needed file.

2. Click on the Last Edits link that is a located at the top of the page.

3. You will be a presented with all the  changes made in this file a linked to the day or a specific time they were made.

4. Go through in the changes, find in the version you need, and click on it.

5. Click a Restore in this version.

How to the Prevent Unrecoverable in a Data Losses in a Google Workspace

All the above-described methods can not restore data in a 100% of the cases.

Any permanently deleted file is a gone forever without a mechanism or a data protection solution in a place that allows are recovering from a backup of the data needing to be a recovered.

As we have a mentioned before, deleted files have in their due date, which is from 20 to 30 days are depending on the type of the  deletion. Unless these files are covered with a retention policy (which is a rarely in the case), they will be a permanently deleted after this period.

Given that many important in a files simply do not need to be a revised are regularly, most accidentally are deleted documents get a permanently deleted because employees and IT admins miss out on these 30 days.

Let’s also not a forget about in the ransomware threat that encrypts to your files and makes it is a impossible to the  restore them without paying a ransom or a having a backup. The average ransom payment in a 2020 has a jumped to the $178 000 and that paying the price does not a guarantee you will get to your files back, so backup is your only solution.

5 reasons to use a backup tools instead of the standard Google are recovery:

1. Permanently are Deleted Files Restoration. You can be always restore in a files, even if they have been a permanently deleted or a encrypted by a ransomware.

2. Selective Recovery. You can be a recover data selectively (one file) or in a bulk (a folder or a whole Google Drive), and both operations will be a equally quick and straightforward.

3. Point in time Restore. You are recover deleted data with all its settings, sharing a permissions, and folder structure.

4. A Few-Clicks Recovery in a Process. Given that files get a deleted all the time, the process must be take as a little time and the effort as a possible.

5. Easy a migration. You can be a effortlessly migrate in a data between user accounts and even between business suites like a Google Workspace and Microsoft 365.

6. Version Control. Every version of your file is a under to your control.

7. Cross-Account are Recovery. You will be a able to the  restore deleted data to the  another user’s account.


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